A Strong First Sentence Improves Your Writing
Jul1
Creating a powerful first sentence grabs your audience and sets the tone of your article. In the world of journalism, the first sentence in a story is call the “lead” and helps hook the reader. There isn’t a reporter out there that hasn’t suffer the wrath of an editor who has chewed them out for “burying the lead.” Meaning: Holding key information until later in the story.
Because of the importance of the lead sentence, you should pay particular attention to how it’s constructed for emails, news articles, technical instructions and essays.
General rules for creating a strong first sentence:
1) Keep it between 15 to 25 words.
2) Avoid starting with cliches or filler words such as “There are…” And make every word meaningful.
3) Try to state the who, when, where, how, and why so the reader can get at least something out of the first sentence if they decide to read no further than the lead. But resist giving too much information that bogs down the lead.
4) Avoid starting with a question. This is a cheap, amateur device that doesn’t work and insults the reader.
5) Edit, edit, edit. And then edit some more.
After you have written the first sentence and moved on to the rest of the story, consider circling back to the first sentence to see if it matched where you have taken the rest of the story.
Your Writing Dept is a Sacramento-based writing firm that specializes in developing technical manuals and user guides. We’re the leaders in technical communications in Northern California. Email us for more information about our services at info@yourwritingdept.com.
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- How to stop confusing Me and I. Me and Billy will explain it to you
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- Tips for hiring an outsourced technical writing team to document your product or process
18 Web Sites and Blogs That Will Improve Your Writing Skills
Jul2
Writers grow as writers if they have good resources. The following sites (in no particular order or ranking) are good writing resources that we keep going back to frequently:
1. I’d Rather Be Writing
An excellent and timely collection of articles written by Tom Johnson relating to the current trends in technical communication.
2. EServer TC Library Resources>Writing>Technical Writing>Blogs
The EServer TC Library is a free, open-access, human-edited directory of online resources for people who produce, manage, archive, and distribute technical information. The community we serve includes technical communicators (such as technical writers), editors and publishers, researchers, illustrators, animators/multimedia developers, instructional designers/educators, web designers, instructional designers, user experience designers, and others who concern themselves with how to improve human communications.
3. Tech Writer Blog Directory
A Wiki-style listing of technical writing blogs.
4. All the top Technical Writing news
Guy Kawasaki’s nice listing of all the top Technical Writing news. Be sure to explore the other categories.
5. Copyblogger
Good discussion relating to writing copy and content for blogs by Brian Clark. Sure, it’s not about technical writing, but he has some very good information to strengthen your writing skills.
6. Men With Pens
As their tagline says, “Bad-ass renegades. And a rogue.”
7. Seth Godin
All about writing, blogging, social media and getting yourself out there.
8. Write To Done
Tips from blogger Leo Babauta on how to become a better writer while not really thinking about it. He uses the Zen approach.
9. Daily Blog Tips
As the name implies, daily tips for getting you blog noticed and improved.
10. The Word Blog
It’s all about the words that sell, that work, or that are just plain interesting.
11. CyberText Newsletter
Nice collection of articles about technical communications.
12. Grammar Girl
Grammar Girl provides short, friendly tips to improve your writing. Covering the grammar rules and word choice guidelines that can confound even the best writers, Grammar Girl makes complex grammar questions simple with memory tricks to help you recall and apply those troublesome grammar rules. Whether English is your first language or second language, Grammar Girl’s punctuation, style, and business tips will make you a better and more successful writer. Mignon Fogarty is the creator and host of Grammar Girl. Grammar Girl is a Quick and Dirty Tips podcast.
13. ffeathers — a technical writer’s blog
Nice collection of articles about technical communications.
14. Grammar Blog
A fun site that explores what happens when the language is used incorrectly.
15. Blue Pencil Editing
Hey, sometimes it’s just a matter of good editing.
16. The Society for the Promotion of Good Grammar
A nice collection of things gone wrong while trying to write.
17. Passive Aggressive Notes
Collection of edgy reader-submitted notes to co-workers, neighbors, roommates and strangers that get the point across that something has gone terribly wrong in a relationship.
18. Bad Language
Writing about writing.
Your Writing Dept is a Sacramento-based writing firm that specializes in developing technical manuals and user guides. We’re the leaders in technical communications in Northern California. Email us for more information about our services at info@yourwritingdept.com.
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- Tips for hiring an outsourced technical writing team to document your product or process
InfoPorn Gone Wild: When the Government Builds Scary Flowcharts
Jul0
In an earlier post, InfoPorn: Presenting raw data with visually stimulating graphs, I mentioned our interest in what we call InfoPorn. These are cool graphics that show somewhat mundane data in interesting ways. The basic concept is to take boring data and make it visually stimulating and interesting. So I was particularly struck by two flowcharts that were developed to show the complexity of the heath care system in the United States.
And now that we are hotly debating America’s health care crisis and need for reform, it didn’t take long for some scary InfoPorn to hit the streets. Time Magazine’s Swampland Blog has everything laid out nicely with their recent post, Health Care: Which Chart Scares You More?
House Minority Leader John Boehner issued this flowchart as an explanation of what we would face if the House Democrats plan passes. Obviously, he wants things to look scary and very complicated.
Boechner’s image:
And not to be out done, Jonathan Cohn of The New Republic presented an interesting, and equally scary flowchart in his post, Rube Goldberg Already Lives Here, depicting how the American health care system currently works.
Cohn’s image:
Thanks, gentlemen, for proving my point that looking at InfoPorn is a fun way to pass a lazy summer afternoon.
Your Writing Dept is a Sacramento-based writing firm that specializes in developing technical manuals and user guides. We’re the leaders in technical communications in Northern California. Email us for more information about our services at info@yourwritingdept.com.
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- How to stop confusing Me and I. Me and Billy will explain it to you
- InfoPorn: Presenting raw data with visually stimulating graphs
- How many spaces after a period? One or two?
- Tips for hiring an outsourced technical writing team to document your product or process
How to stop confusing Me and I. Me and Billy will explain it to you
Jul0
Honestly, every time I hear “I” and “me” used incorrectly, I’m afraid my head is going to explode, or at least start spinning the way Linda Blair’s did in the movie, The Exorcist. 
The common mistake is that people frequently say something along the lines of, “Me and Billy went to the store.” WRONG, and believe me, making this mistake over and over makes you look pretty freakin’ stupid. I hear this mistake made every day by professionals who supposedly have an education.
So what’s wrong, you ask? Well, let me splain it to you in a way that might keep you from making this mistake again and again.
Warning: here’s the grammar lesson that so many people seemed to have missed
Rule No. 1:
When talking about you and others, list yourself AFTER everyone else. In other words, Billy, and anyone else you are listing, goes before “I” or “me.” Do you understand this? Simply stated, you go last. They taught us to let others go first in pre-school. Long before we ever started learning proper grammar.
Rules No. 2 through 4:
“I” is a nominative pronoun and is used as a subject of a sentence or clause, while “me” is an objective pronoun and used as an object. Yeah, I know this sounds complicated, so I’m going to give you some tips so you can forget the rules and simply break your sentence down so it sounds right. So the next time you tell a story about you and Billy going to the store, you can say it correctly.
Here’s my suggestion for understanding how it all works:
After you decide to start putting others before the “I” or “me,” you need to figure out if “I” or “me” is correct.
Tip: break the sentence apart to figure out which is correct.
Which sounds the most correct? I went to the store. Or? Me went to the store. If “I went to the store,” sounds more correct, you should say, “Billy and I went to the store.” Pretty simple, uh?
As the trouble with incorrectly using “me” in these sentences seems to originate when speakers are stringing together two or more objects in a sentence, breaking them into smaller pieces helps determine whether a nominative or objective pronoun should be used. “I” is not an objective case word, but people try to plug it in as an object because it just sounds smarter. So trying to make yourself sound smarter ain’t always going to make you right.
Now, take a look at these examples:
You might be tempted to say:
“Would you sell that to Billy and I?” WRONG
But then, when you omit the other object, you’ll have:
“Would you explain that to I?” WRONG
Now that just sounds silly. Try this:
“Would you explain that to John and me?” RIGHT
“Would you explain that to me?” RIGHT
Keep going with these examples:
Leave the decision to John and I. WRONG
Leave the decision to me. RIGHT
Leave the decision to John and me. RIGHT
Please join Bob and I for lunch. WRONG
Please join me for lunch. RIGHT
Please join Bob and me for lunch. RIGHT
So now do you understand which word to use? If you don’t, Billy and I are going to your house to explain it to you personally.
Your Writing Dept is a Sacramento-based writing firm that specializes in developing technical manuals and user guides. We’re the leaders in technical communications in Northern California. Email us for more information about our services at info@yourwritingdept.com.
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